Hortmund finds Mrs Müller’s direct debit mandate in seconds.
Document management for the public sector and businesses. Hortmund classifies incoming documents with AI, makes them searchable and keeps track of retention and deletion periods.
The challenge
Documents are everywhere, just not in one place.
Forms arrive by email, as scans or on paper. They end up in folders only one person knows about. Hortmund brings everything into one place and recognises what kind of document it is and where it belongs.
Features
What Hortmund does for you
Automatic classification
The AI recognises document type, sender and case and suggests a filing location and keywords. You confirm with one click.
Find everything
Full-text search, including scanned documents, plus search by file number, date, department and person.
Deadlines under control
Retention and deletion periods per document type. Hortmund reminds you of due dates and deletes documents in a traceable way.
Model your workflows
Design approvals and routing visually, without any programming skills.
Protection where needed
Sensitive documents such as bank details are stored encrypted and visible only to authorised users.
Complete audit trail
Hortmund records who opened, changed or deleted which document and when. The log cannot be altered.
Example
From inbox to file
A document arrives
A citizen emails back a completed direct debit mandate.
Hortmund recognises it
Document type, name and mandate reference are extracted and the bank details are encrypted.
The case worker confirms
One click, and the document is filed in the right case with its deletion period.
Compliance included
We deliver the documents your data protection officer needs.
Every product comes with a compliance package from our Compliance Consult division. It covers data protection under the GDPR, information security under the German BSI IT-Grundschutz standard and the obligations of the EU AI Act. This gives your data protection officer the documents they need for approval.
- Built to the requirements of ISO/IEC 27001 and BSI IT-Grundschutz
- Operated in German data centres, separate environment per customer
- Encryption, roles and permissions, audit logging, retention periods
- Transparency under Art. 50 of the EU AI Act: wherever AI is at work, it is labelled
- Staff training with the AI Driving Licence
FAQ
Questions about Hortmund
Is Hortmund open source?
Yes. You can inspect the source code and run Hortmund yourself.
Where are the documents stored?
In your own environment in a German data centre or on your own servers.
Let’s talk about your project.
Whether you work in the public sector, healthcare or business, we use your own processes to show you what AI can do for you.